Privacy Policy

Who we are

Our website address is: http://newhamswords.org.uk.

The club is managed by Linda Strachan with assistance from various coaches and trusted members.

What personal data we collect and why we collect it

Newham Swords Fencing Club delivers training sessions to children and young people across Newham and further afield, many of whom go on to compete in events to represent the club.

It is important that we keep in touch with our members, parents and supporters and promote events and publish success stories to help raise funds for the club.

Your details are in this list because you have:

  • Completed and Signed a Club Membership form giving us permission to use these details or
  • Entered a competition under the Privacy Policy of British Fencing which entitles us to use your details or
  • Registered for some other Newham Swords event under the Privacy notice for that event or
  • Signed up to this list via the Sign Up form in the past

Your personal information will only be used by the Club Manager and those assisting on their behalf and with explicit permission to do so. We will never sell or disclose your email to third parties, including other members, without obtaining your permission.

The data is stored in an Email List management system called Mailchimp, may be stored on computers in another country and on ‘Cloud’ data services. Your data is subject to their Privacy Policy and  Terms & Conditions and that of any Cloud Service provider used by Mailchimp or the Newham Swords website.

It may also be stored in a database on the web server as required for training camps. The data stored can be seen by referring to the input form

To comply with the General Data Protection Regulations 2018 it is important that, even though you are volunteering your email address, that you also click the email box to give explicit permission for use of your email address as described above.

You may alter your preferences and unsubscribe using links in the emails we send you.

Should you have any questions please contact Linda Strachan, Newham Swords Fencing Club 07956 618898 or via email: lindastrachan@hotmail.com

Comments

You are not allowed to leave comments on the site

Media

I you submit images for publication to Linda or the website manager you automatically give full publishing rights on this website or other social media platform. You should ensure images do not contain EXIF or other data regarding location.

Contact and Event entry forms

If you contact the club managers using a contact form or enter an event on this website your IP address, and information you provide will be retained until deleted by the website administrator. This will be not more than two years after you have contacted us.

Cookies

Cookies are little files of data used by all websites to track the pages you have visited so that you can use the ‘go back’  function in your browser. Also so that we can collect anonymous data on what pages have been accessed and how often and to store temporary data when completing on line forms.

If you have an account and you log in to this site, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.

When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select “Remember Me”, your login will persist for two weeks. If you log out of your account, the login cookies will be removed.

If you edit or publish an article, an additional cookie will be saved in your browser. This cookie includes no personal data and simply indicates the post ID of the article you just edited. It expires after 1 day.

Embedded content from other websites

Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.

These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracking your interaction with the embedded content if you have an account and are logged in to that website.

Analytics

Who we share your data with

How long we retain your data

For users that register on our website (if any), we also store the personal information they provide in their user profile. All users can see, edit, or delete their personal information at any time (except they cannot change their username). Website administrators can also see and edit that information.

What rights you have over your data

If you have an account on this site, registered for a training camp you can request to receive an exported file of the personal data we hold about you, including any data you have provided to us. You can also request that we erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes.

Where we send your data

Visitor comments may be checked through an automated spam detection service and may be stored on servers outside the UK

Your contact information

Club Manager: Linda Strachan

Website Manager: Andrew Nisbet

Both can be contacted via the Contact Page or any number appearing on the website

Additional information

How we protect your data

Data is stored in an encrypted database. The website is protected from hacking at two  levels; the server as provided by the host and the website protected by proprietary security software provided by iThemes

What data breach procedures we have in place

In this unlikely event we will inform all affected people as soon as we become aware of a breach and take immediate steps to identify the access method and prevent future incursions.

What third parties we receive data from

British Fencing

What automated decision making and/or profiling we do with user data

None

Industry regulatory disclosure requirements

None

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