For admin use only
These links are useful when setting up a new Camp. They will open in a new tab
Amount Due: 241 Amount Paid: 0
Everybody who registers appears here until you mark them as Paid and Entered (or Reserve or Withdrawn). At some point update the Amount Due from the entry fee table. They can be entered but still unpaid eg, deposit paid only, so will appear on the Entered list and the public Attendees list but remain on this one. It’s up to you and circumstances. I suggest you keep people here until fully paid as it gives you a convenient view of those who still have to pay something. There are 4 fields to be maintained on each record
- Paid: Yes or No
- Status: Entry (default on registration), ENtered, Reserve or Withdrawn
- Amount Due: Update this according to what they have signed up for
- Amount Paid: As per Paypal and GoCardLess reports or advised by Lin cheques and cash.
Hint: RIGHT click the entrants name and open their record in a New Tab then update and Save. This speeds up the maintenance process as you can leave records to update and return to the list to do something else. Do ensure it says Record Updated before closing the entrant’s tab.
|Unpaid Amount Due||241|
|Unpaid Amount Paid||0|
|Date Recorded||First Name of fencer||Family Name||Date of Birth||First Name||Family Name||Amnt Due||Amnt Paid||Payment Method||Private notes||Training Status|
|These have status of Entered (but may not be fully paid). Will now appear on the public participants page and Lin’s list.|
|There should be no one in this list! But it can happen if you accidentally mark them as paid but not changed the Status to Entered|
|If the event is over subscribed entrants can be held in here. If a space becomes available (someone withdraws), select a lucky participant from this list and put them back into Entered. Their Paid status will be retained so will appear in the Unpaid list if not marked as Paid.
NB If a refund is requested check out Other Instructions for advice
Withdrawals are not shown on the public list and not shown on Linda’s list.
|Not shown on the public list and not shown on Linda’s list. If you get duplicate entries put them in here.|
|Everyone appears on this list. Use it to update Mailchimp. NB This may be done automatically using a new Mailchimp integration module but it’s worth checking.|Training Status First Name Family Name First Name of fencer
|A complete listing of those Entered with all relevant info from the registration form and payment due and paid. Copy and paste into a spreadsheet and adjust columns to make them as narrow as possible for printing.|
|2||2||2||2||0|First Name of fencer Family Name Date of Birth Club(s) Coach(es) Days Medical Status First Name Family Name Emergency Contact Paid Main Contact number
Bromley High School
Kate Morwell Neave
Mon, Tue, Wed, Thu
Marilyn Robinson (Grandma)
07951 588 241
Mon, Tue, Wed, Thu
|Records that just need to go can be marked for deletion by checking the Delete Flag on the Entrant’s record. They will appear here and not in the mailchimp listing either. They should be marked as Withdrawn to prevent them appearing anywhere else.
The deletion function will be provided later together with a method of deleting all training camp records before a new camp.